Student Affairs is committed to excellence through funding programs that contribute to the enhancement of our campus community. We strive to provide a stimulating environment and opportunities for personal and intellectual growth and development for members of our campus.

Eligibility

All campus units that provide co-curricular student services and support for student groups are eligible to apply for ONE-TIME funding from the Council on Student Affairs and Fees (COSAF).

The maximum amount of discretionary allocations COSAF can recommend for the 2025-26 school year is $100,000. When submitting funding requests, please consider this maximum amount and keep in mind that COSAF funds multiple proposals and not just one. Unless there are overwhelmingly compelling reasons to do so, requests that take up a majority or all of the available COSAF funds are unlikely to be included in the final funding allocation, or may be considered for partial funding.

Allocation Priorities

*Services and Programs of Growing Interest to Students

The council takes into account areas of growing interest to the students either identified by the council’s ongoing conversation and experience with student leadership and the general student populations. COSAF will also use any survey data provided to strengthen their understanding of whether or not students find the funding request to be necessary or important.

*Programs that Provide Crucial Services to Students

COSAF will consider prioritizing funding for issues that are ongoing and urgent for the UC Davis student population, both academic and non-academic. Examples of these type of issues are student mental health, basic needs, sexual assault training, etc.

*Student Services and Programs Fostering Diversity, Equity and Inclusion

In support of UC’s mission and stewardship in improving diversity, equity and inclusion, COSAF firmly believes in supporting student services and co-curricular activities that improve opportunities for diverse student populations across academic levels.

*Programs and Activities that Benefit a Large Range of the Student Population

The council generally considers requests that support programs and services that tend to benefit a large range of students rather than one particular student group. This does not preclude COSAF from making recommendations for funding smaller subsets of student groups when their needs are seen as a high priority.

Ineligible Expenses

Funding will not be awarded for the following:

• Capital Purchases
• Payroll/Benefits

How to Apply

1. Complete the Funding Request Form - view the list of application required fields.
2. Complete the Budget Spreadsheet and send via email to vcsastudentprogramfunds@ucdavis.edu.

Submission Deadline

There will be two application rounds:

• Round 1: Closed 10/11/24
• Round 2: Now open. Closes 2/10/25

Review and Approval Process

Proposals will be reviewed by the Council on Student Affairs and Fees (COSAF) during fall and winter quarter. Application finalists will be contacted to schedule a proposal presentation at a council meeting with the intent of COSAF making priority funding decisions by early May, 2025.

Note: All applicants will receive a response from COSAF regarding approval/denial of request.

COSAF has a voting membership that includes 19 student representatives (11 undergraduates, 2 graduate students, 1 Graduate Student Association representative, 1 Law Students Association representative and the ASUCD President), 1 faculty and 2 staff representatives. More information about COSAF and a list of members is available at cosaf.ucdavis.edu.

If you have any questions about the COSAF Student Programming Fund proposal submission process, please email vcsastudentprogramfunds@ucdavis.edu.

Fund Use and Final Report

• Prior to funds being disbursed, you will be asked to sign an Agreement of Fund Use.
• Funds must be used in accordance with the budget submitted.
• Funds must be expended within 30 days of your event end date and no later than June 30, 2026. Any unused funds will be returned to Student Affairs and funds cannot be carried over fiscal years.
• A final Fund Use Report will be due to COSAF as outlined in the award letter. This report template and instructions for completion will be sent to the organization when funds are disbursed.

Note: During the school year, use of funds are subject to periodic review by the Student Affairs Divisional Resources Finance Team.

Failure to comply with any of the above requirements may jeopardize good standing, access to funding, and future funding.